Live Co-Host

Live Co-host Welcome Pack

Welcome! 🌈 We're thrilled to have you as the co-host for Rainbow Tech Fest 2025! This welcome pack contains everything you need to know about your role and the event. Let's make Pride Month magical together!

📅 Key Event Dates

Main Event

• June 19-21, 2025: Rainbow Tech Fest Hackathon

• Opening Ceremonies: June 19, 1:30 PM - 3:02 PM EST
• Hackathon kick-off
• Press Gay to Play

Your Critical Dates

• June 17, 2025:
• TBD: General rehearsal for both live co-hosts (Jambo and esnueil)

• June 19, 2025:
• 11:00 AM EST: Pre-stream setup
• 1:30 PM EST: SHOWTIME!

General Knowledge for Live Co-hosts

🎯 What is Rainbow Tech Fest?

Our Mission

The Stakes

• 8 total awards (5 announced + 3 surprise bonus awards)

• In-kind prize bundles including software licenses, courses, and tools

• Team sizes: 1-3 people max

• Submission deadline: Saturday, June 21, 3:00 AM EST (HARD DEADLINE)

🎤 Your Role as Co-Host

Team Information

• Team: Production/Streaming

• Your Co-Host: Esnueil (Event Lead)

• Reports To: Event Lead (Esnueil)

Primary Responsibilities

Opening Ceremonies (June 19, 1:30-3:02 PM EST):

1. Welcome participants with energy and authenticity

2. Co-present Point of Pride partnership announcement

3. Explain Inclusive Award evaluation criteria

4. Present awards:
• You present: Single Studio Award
• Essy presents: Single Developer & Publisher Awards

5. Guide transition to Discord for continued activities

6. Participate in post-stream Q&A (until 3:30 PM)

Greetings + Q&A in Discord (25 minutes): 3:05

Requests for the Event:

• Share RTF socials with your community

• Maintain hype and energy when appearing

📺 Show Flow & Your Segments

Opening Ceremonies Breakdown:

• Joint welcome with Essy

• Share your excitement for Pride Month

• Help announce Point of Pride partnership

• They handle this segment

• You return at 2:38 PM

Inclusive Awards Description

The Inclusive Awards are a special recognition ceremony that takes place from 1:58-2:10 PM EST on June 19th, immediately following the Press Gay to Play showcase. These awards celebrate games and creators who are making gaming more accessible, approachable, and representative of the LGBTQIA+ community.

Award Categories and Criteria

The awards are evaluated based on three key criteria, as explained by co-host Jambo:

1. Accessibility: Recognizing tools, features, and design elements that welcome disabled players and ensure gaming is inclusive for all abilities

2. Approachability: Celebrating intuitive design that doesn't gatekeep based on skill level, making games welcoming to newcomers and experienced players alike

3. Representation: Honoring authentic LGBTQIA+ characters, stories, and experiences that help players feel seen and validated

The Three Awards

1. Single Developer Award: Recognizes a solo creator who is making inclusive games that embody these values

2. Single Studio Award: Celebrates a small team that is committed to representation and creating inclusive gaming experiences

3. Single Publisher Award: Honours a publisher that actively supports diverse voices and helps bring inclusive games to market

Why These Awards Matter

The ceremony emphasizes why celebrating all three levels (developer, studio, and publisher) matters for ecosystem change. By recognizing inclusive efforts at every level of game development - from individual creators to publishers - the awards highlight how systemic change requires support throughout the entire gaming industry.

Note: The specific recipients of these awards are not listed in the project documents, suggesting they will be announced live during the ceremony as a surprise announcement. The transition from YouTube to Twitch is specifically designed to build anticipation for this special recognition moment.

• You & Essy explain evaluation criteria together

• You present the Single Studio Award

• Build excitement for the hackathon

• Tag-team the essential info with Essy
• To be discussed during onboarding call

• Keep energy HIGH

• Drive everyone to Discord

• Stay for Q&A until 3:45 PM

🛠️ Technical Requirements

Streaming Setup Needs:

• Stable internet connection

• Streaming software (OBS, Streamlabs, etc.)

• Good quality microphone

• Optional: Camera (your choice!)

• Ability to receive RTF overlay assets

Assets You'll Receive (Tuesday June 17, 1:30 PM EST):

• RTF overlays (light or dark theme - your choice!)

• Logo assets

• Transition screens

• Any branded elements needed

💬 Communication Channels

Discord Access:

• RTF Discord Server: [Will receive invite]

• Key Channels:
• #staff-general - Staff coordination
• RTF Event Stage - Post-ceremony participant Q&A
• #general-tickets - If you need help
• #co-hosts - your go to please for communication about RTF outside of DMs

During Show:

• Primary communication method: Discord

• Backup communication: Zoom

📝 Your Preparation Checklist

Before June 17:

Before June 17:

Day of Show:

🎯 Quick Reference - Your Key Moments

1. Welcome - Set the celebratory tone

2. Point of Pride - Share the mission
1. About: About Us | Point of Pride
2. Official RTF x Point of Pride website: https://www.pointofpride.org/rtf

3. Inclusive Awards - Present Studio Award

4. Energy Driver - Keep momentum high

5. Discord Guide - Lead them to community

🆘 Support & Contacts

• Event Lead: Esnueil (your co-host!)

• Technical Issues: #technical-support-tickets

• General Questions: #general-tickets

• Emergency: [Contact info to be provided]

💜 Final Thoughts

• Be yourself - authenticity is everything

• It's okay to make mistakes - we're all human

• Have fun - your joy is contagious

• Take care of yourself - the event is a marathon